If you are operating a business online using WordPress, you’ll need an invoicing system to automate the estimation and billing process for your team members and clients.
There are several free invoicing tools available on the Web, but none of them will integrate with your WordPress site and generate automatic invoices for your clients based on the orders they’ve submitted. In this article, I’m going to run the rule over some of the best free and premium plugins that will help you create professional invoices. Let’s begin…
WP-Invoice, by Usability Dynamics, offers a complete invoicing solution in one, light-weight plugin. It is an ideal solution for small business owners, web developers and anyone who has a WordPress blog and clients to bill. It automatically integrates with the user’s management database to keep track of your clients making invoicing easier and faster.
The working mechanism of this plugin is pretty simple. Once your clients receive the invoice via email, they follow the link back to your blog where they can pay it using one of the payment gateways.
The plugin adds robust invoicing and billing functionality to your WordPress site. It enables you to generate, edit and send customized and itemized invoices to your clients without having to leave your WordPress site’s control panel.
The plugin lets you customize the layout of both the invoice and receipt to improve readability and fit your site’s specific style. WP-Invoice easily integrates with a wide range of free and premium add-ons to increase its functionality.
WP-Invoice supports a total of seven payment options:
- PayPal Payments Pro
WooCommerce PDF Invoices, Packing Slips, Delivery Notes and Shipping Labels
This plugin from Webtoffee adds a great deal of advanced features to any WooCommerce store that you can’t get out of the box. Check out the demo…
With the WooCommerce PDF Invoices plugin from Webtoffee you don’t just get invoices, you can also generate:
- Shipping Labels
- Packing Lists
- Delivery Notes
- Dispatch Labels
- Pick Lists
- Proforma Invoices
- And credit notes.
Other features include multi-language support and multiple template options.
WooCommerce PDF Invoice
According to the developers, WooCommerce PDF Invoice is the “most professional and feature-rich invoicing extension which comes with premium support”. The plugin is designed for WordPress site owners who need a professional invoicing solution for their e-commerce business.
WooCommerce PDF Invoice takes accounting standards and regulations into consideration and provides a reliable invoicing solution that prides itself on accuracy and precision.
WooCommerce PDF Invoice generates invoices automatically for each new order that has been placed with your business. The plugin is tightly integrated with WooCommerce and fits in seamlessly with its functionality.
The plugin can detect the currency your online store accepts (and makes transactions in) and reflects that onto the invoices it generates. It creates two types of invoices:
- Regular Invoices are generated as soon as an order is marked as completed. They are saved and stored as static PDF files.
- Proforma Invoices are generated on the fly and they contain any changes made to the originally placed order
Its simple invoice management system, reliable numbering system, and full tax support makes it a popular option in the WordPress community.
WP PRO Invoicing System
WP PRO Invoicing System is a standalone invoicing and billing solution for WordPress. This plugin lets you create, edit, manage, export, send, track and report all of your invoices in a few clicks. It also supports online payments through PayPal.
This plugin enables you to create customized invoices without having to leave your WordPress site.
The plugin integrates smoothly with WooCommerce installations and creates invoices automatically for each sale made. Users can customize the template for PDF invoices.
Managing follow-up payments with WP PRO Invoicing System is easy. Once you add clients to your client list, they will be able to view and track their invoices online and make payments via PayPal.
Invo – WP Business Theme with Invoice System
The Invo – WP Business Theme with Invoice System is essentially a theme designed for WordPress-based freelance businesses. This theme offers a simple communication module that allows your business’ team members to connect with clients and invoice them.
Invo – WP Theme with Invoice System supports two major payment gateways:
The standout feature in this invoicing solution is that it offers users a billing system pre-integrated into a well-designed WordPress theme. The additional trouble of finding an invoicing plugin that integrates with a good theme is eliminated entirely.
Another noteworthy feature on offer here is that the theme has a separate client area built-in that makes it easier for both team members and potential clients.
Sprout Invoices, a product of Sprout Apps, offers a premium invoicing plugin for WordPress that puts you in full control of your business’s invoicing. With this plugin, you can improve your business workflow with automated tasks for fielding project requests, estimating projects and getting paid.
Sprout Invoice lets users fully customize estimates and invoice templates via a theme template. It supports payment through PayPal, PayPal Pro, and Stripe.
The plugin’s standout feature is that it tracks project time and imports the total billable time into the client’s invoice automatically.
The benefits of generating and sending professional-looking invoices are manifold. It not only keeps your business automated and organized from an accounting perspective but improves how your clients perceive your business.
Are you using any invoicing and billing resources for your WordPress-based business? Let us know in the comments section below.